Attendees: Dana Gray, Allen Moentmann, Dan Schisler, Paul Rebillot, Patrick Banks, Tim Morris, Blake Larson, Chris Bethel, Lenny Jones, Sasha Mothershead, Jose Artiaga, Tim Monahan, Scott Kleyman, Allison Gray, Parker Quinn, Alan Charzagiar
Recording: Dan Schisler
Introduction & Board of Directors: Dana Gray President, Allen Moentmann Vice President, Dan Schisler Secretary, Dana Gray Treasurer, Paul Rebillot Member-at-large.
Dana will retire from the position of president; new candidates should submit a letter of interest. Nomination committee members sought. Ideal candidate would have non-profit experience, volunteer experience, business experience, and a passion for ultimate.
· Allison Gray, Chris Bethel, and Jose Artiaga volunteered to participate on the nomination committee.
· Blake Larson would like to be considered as a candidate.
Part-time seasonal administrative help is needed.
All league coordinators need to submit a budget for their leagues by Friday, February 5.
2. Zero Waste Initiative - We strive to create Zero Waste. Instruct players to use reusable water bottles, beer steins, recycle, and make an effort to purchase items that will not contribute to the landfills.
3. SLUA Events for 2016 and Recap 2015 Please note if the event is a SLUA or non-SLUA event
Indoor Winter League, Laura Halfman – Allison Gray explained that the league is going well. The league has 4 teams and 3 different sessions. The men’s league also has 3 teams and has 2 different sessions. The leagues rotate the teams each session to create parity.
Winter League – John Capuano at Berra Park – This may be the last year the league runs due to low attendance. It runs from November-March and has a pay to play format.
JCC Spring League – Parker Quinn coordinator
· Coed Rec league, ages 18+. Games are on Wednesdays at 6:30 & 8:30 p.m. Registration is $50 for JCC members and $60 for JCC non-members. Registration will tentatively open January 20th and close when we hit 64 players (18 women and 46 men) or February 27th. Captains’ meeting is March 4th; Time and Location TBD. League begins March 11. Seek 4 teams, 64 players. Not a USAU sanctioned event, JCC provides insurance. - Greg moved to Denver and Parker has taken over as coordinator. Last year there were 3 teams, with one team having a scheduled double header each week. Currently about 30 people have signed up so prospects are good. The J has offered a second field.
High School League – Chris Martens & Tim Morris coordinator
In 2014 St. Louis Ultimate Juniors separated from SLUA to become its own entity and pursue 501c3 status.
· Tim is moving into a more prominent role. There will be 32 youth teams this year. There will be another one day tournament women’s tournament; it will be the second year. The overall state championship will again be a two day tournaments on Mother’s Day Weekend.
· There is hope that the high school fall league could expand. Many schools are doing away with PE and requiring an extra-curricular sport if they want credit.
· The league is entertaining the idea of moving their year-end tournaments to provide more space for the fields. Cost is a concern and they are currently paying nothing for the Priory fields.
Coaching Clinic - Dana Gray
Level I clinic held in spring 2013. No clinic scheduled in 2014 or 2015, due to lack of demand.
· The high school league may bring enough demand to warrant having a clinic in 2016.
· Allison Gray is going to review and email details surrounding the clinic to gauge interest.
Sectionals / Regionals – Wash U Mens B team submitted a bid to host college sectionals, Ross Welch and Dana Gray will provide mentorship
· April 16-17 Wash U will host Sectionals.
· Regionals will be hosted in Kansas City.
Youth Ultimate Camp - Peter Lenzini & Howie Place reporting
June one week (6-815 pm) High School Ultimate Camp (open to any returning league player, target core leadership) and July one week (830-1130 am) Grade School Ultimate Camp (open to rising 6, 7, 8, 9th graders)
*if it turns out that demand will be high enough, they can run a camp the next week as well.
· Thus far it has primarily been De Smet students; encourage others to come!
Ultimate in St. Louis Senior Olympics, hosted by JCC, Tim Duggan coordinator
Participants must be 50+, tournament / game structure will be determined based on the number of players, 20 commitments to date. Taking place May 28 at JCC. Registration at JCC.org. SLUA to help promote event and recruit participants. SLUA will not garner any fees
· This will be held Memorial Day weekend this year. Encourage anyone you know that is eligible to sign up and participate.
Summer League – All Coordinators Reporting - Note Updates on Printout for website revisions. For 2016 include price for all leagues on the website
Begin May 23; End Aug 8 – 11. Volunteer Captains Needed
Captains’ Meeting Tuesday, May __, 6 pm, at TBD
Registration opens April 15, registration closes May 5
Monday Coed Rec at Tower Grove: Chris Bethel and Allison Gray coordinating, 10 teams, 5/23 to 8/22, off 5/30 & 7/4, 12 games total with 9 round robin games, 3 playoff weeks, 8/8, 8/15, 8/22.
· League kick-off parties and Social Venues will continue.
· Parity was better but it’s still being decided how teams will be selected.
· Discs will be provided.
· Ages 18+
Tuesday Recreational division at Chesterfield Park 4-6 teams Tim Monahan coordinating
Chesterfield league runs from Tue, May 24th through Tue, July 26. There are two rounds and then playoffs; discs to be supplied.
· Last year there were 6 teams but this year they’ve only been able to secure 2 fields. They are trying to secure another field.
· There have been pretty large cores of high school teams which has been good and bad.
· Ages 15+
Buck Schneider coordinating Wednesday Open Competitive division at Buder Park; 2016 has a June 1 start date.
· Trying to bring more high school teams into the fold as numbers have dwindled overall.
· Discs will be provided.
· Ages 15+
Lenny & Sasha Jones, Dana Gray coordinating Wednesday Tower Grove Coed Recreation League at Tower Grove Park, there will be 8 teams
· Trying to find a way to create more parity.
· Dana is volunteering to coordinate the social venues.
· Ages 15+
Blake Larson is coordinating Thursday Coed Competitive at Tower Grove Park, 8 teams: May 26th to Aug. 25, fields S5, S6, SB5, and SB8.
· Last year the league went from 10 to 8 teams and liked the smaller format.
· Female numbers dwindled throughout the season.
· Discs will be provided.
· Ages 18+
Dana Gray Invitational Hat Draw Tourney & Picnic - ______________ coordinating.
Saturday June 4, 2016 at Tower Grove Park on fields SB2, SB3, SB3A, SB4- for summer league participants. Picnic at Humbolt South Pavillion. May set up temporary disc golf course during picnic.
· Searching for a coordinator. Parker Quinn volunteered and seeks others to assist.
· There appears to be a demand.
· Allison Gray has volunteered to take on the event.
Women’s Skill Clinic – There may be a demand for a 2016 clinic; Allison Gray will look into a date and interest.
Saturday Fall League - Darrin Speegle coordinator
Begin 9/___ End finals 11/___, all-stars 12/___, Fee: $ UPA members, $ nonmembers
Location: Forest Park
Weeknight Fall League - Allen Moentmann & Chris Bethel coordinators
Begin _8/_____ End _______, Fee $________________, Location Brentwood Park
· Attendance and weather were great in 2015.
Mixed and Women’s Tournament
Revolution and Thoroughbred co-hosted a mixed and women's tournament summer of 2015. If you know someone who will coordinate, let Dana know.
4. Club Teams & Pick-up
Mixed – Thoroughbred: There will be a 2016 team and there will probably be tryouts.
Women’s Team, Filthy Gorgeous: There will be a team in 2016.
pARCHd: A mixed team that likes to have fun and goes to tournament.
Women’s Team STL Revolution: Mostly college students.
Open Team Castle: There will be a team in 2016 and again, there will be tryouts.
St. Louis Masters: No practice but a few tournaments, including Show-Me State games. Let Allen know if you’re interested.
5. SLUA Marketing & Outreach Review & Propose
· It is the same weekend as Poultry Days and we do not think there will be a large enough volunteer base to warrant the event in 2016.
We commissioned videographer Evan Mueller to create 30 second videos for many of the adult leagues in 2013. Allen posted them on the SLUA site to aid in promoting the events. The High School state championship was live streamed in 2013 & 2014. Cole Burks coordinated aSLUA booth and we had an exhibition game at the National Get Outdoors Day at the Arch grounds in 2014. What opportunities should be considered for 2016?
· We will look into the possibility of updating our league videos.
SLUA Facebook - Paul Rebillot - 503 members as of 1/24/16, Twitter handle, @ultimatestl, also exists, and will be gladly handed off to anyone who wants to run it.
· Facebook has been successful; Twitter still hasn’t caught on.
SLUA Website / IT Committee: Paul Rebillot, Allen Moetmann
In 2014 Jeff Walters upgraded the site to most recent Joomla, per the recommendation of Christ Martens and John Henroid. Jeff Walters provides free management of our registration system. League coordinators can update the listing for their leagues, without professional assistance. Are any other changes needed to SLUA.org?
· Patrick Banks will look into getting bids for a website re-design.
Other Outreach Efforts -
2015 Boy Scout Adventure Camp July at Flo Valley Comm. College, Justin Gadberry, Tim Morris, Kate Lyons volunteered
· Will be looking for volunteers to help with this STEM program. The Scouts earn a Merit Badge as part of the camp.
6. Insurance Quotes & Fees: SLUA has Directors & Officers liability coverage annual premium fee $800. Dana solicited quotes for general liability and sports medical coverage, to determine if we could get coverage & rates comparable to USAU. In 2015 SLUA paid USAU $5275 in fees for sanctioning and insurance. Collecting USAU waivers for leagues that do not have adjacent fields is a pain. Matt Reardon is an ultimate player, coach, & insurance broker, he helped obtain quotes and determine the best options. Coverage provided by USA Ultimate includes (commercial general liability, umbrella liability & accident medical). In 2014 for comparable coverage, SLUA was quoted $16,132 for an annual premium. Other options are sought.
Including minors creates added liability. Do we want to continue to permit minors to participate in SLUA events? 2015 summer league had 57 minors, fall had 4 minors, and spring had 0. Do we want SLUA to be a sports organization exclusively for adults? Minors require a chaperone that will submit to and pass a background check at $22.50 each.
Per Darrin Speegle: Last fall, USAU waived the screening for legal guardians. They even allowed a non-playing, non USAU member legal guardian to serve as chaperone. They told me that as long as a guardian is willing to provide them with contact info and indicate they will be attending the games, it is OK.
- Discussed waivers required for Summer League and the importance of ensuring waivers are completed correctly.
- Suggestions were made including: moving to an online wavier or completing the majority of the form using for participants using a mail merge.
- Discussed minors playing in leagues and whether or not we should make it available. We hope to have one league at each site offering availability for minors. Monday and Thursday TGP Leagues have declined allowing minors due to the nature and goals of the leagues.
Graphic Design: design discs and t-shirts, marketing materials for leagues and tournaments.
Marketing: write and post articles on our website, write and disseminate press releases for leagues and tournaments to sports columns, high school, college, & local newspapers, blogs, newsgroups, USA U magazine, SLUA Facebook page, television, et
Leadership and Community Outreach: lead ultimate clinics; teach ultimate to youth groups at schools, scouts, civic organizations, etc. Promote ultimate at PE teachers’ conference. Serve as team coaches/ managers. Assist with organizing leagues and tournaments.
Insurance: contact insurance providers and obtain quotes for insuring our organization and events
Field Acquisition: Fields are one of our primary challenges to maintenance and growth. We need to look at partnering with other sports organizations to share field use. Volunteers are needed to seek out partnership opportunities. Field conditions are critical - don’t play on wet fields.
Accounting: assist in management of finances, offer tax advice, and keep organization appraised of new tax laws affecting the organization.
Legal Assistance: offer legal advice and representation as needed.
Information Technology: continue web development for SLUA, assist with site maintenance and support for program marketing, posting team scores of leagues and tournaments, maintenance of bulletin board.
8. Other business:
Message from Chesterfield Parks: does SLUA have any need/interest in hosting a tournament at CVAC? I have lots of weekend space available at this point and I think it would be a great event to add to the calendar.
St. Louis Goaltimate League has begun. Evan Klane leads it up, they have their own Facebook page, and have an indoor league on Wednesday nights.
Submitted by Dan Schisler